Privacy Policy

1. REGULATION

This Privacy Policy explains how Kote Labs Ltd. collects and processes your personal information through Kote Labs Ltd. website. The Privacy Policy has been developed by taking into account the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter – the Regulation), Personal Data Processing Law and other applicable laws and regulations in the area of privacy and data processing. Policy is applicable to the processing of the data of natural persons (in this policy - Data Subject or you) regardless of the form and/or environment the personal data is submitted, and what is the acquisition source of the personal data. Taking into account that we are constantly developing and improving our service, we may change and supplement this Privacy Policy from time to time. Kote Labs Ltd. saves the previous versions of the Privacy Policy, and these are made available when contacting us.

2. GENERAL RIGHTS

In accordance with the current legislation Data Subject has the following rights: to request access to his/her personal data; to request rectification or erasure of his/her personal data, to the extent possible; to request restricting or object to processing of his/her personal data; to request movement of his/her personal data (portability), to the extent possible; to withdraw his/her consent given to process personal data at any time; to lodge a complaint to the national personal data protection supervisory authority; to contact Kote Labs Ltd. and obtain additional information about the processing of his/her personal data.

Data Subject is entitled to request from Kote Labs Ltd. access to his/her personal data and to receive clarifying information on what personal data about him/her is at the disposal of Kote Labs Ltd., for what purposes Kote Labs Ltd. processes the personal data, the categories of the recipients of the personal data (persons to whom the personal data has been disclosed or to whom it intended to be disclosed, if the laws and regulations in the particular case permit Kote Labs Ltd. to provide such information (for example, Kote Labs Ltd. may not provide to the Data Subject information regarding relevant state authorities which direct the criminal proceedings, are subjects of operative activity or other institutions of which the laws and regulations prohibit to disclose the information), information concerning the period of personal data retention, or criteria used to determine the mentioned period.

If the Data Subject believes that the information at the disposal of Kote Labs Ltd. is outdated, inaccurate or incorrect, the Data Subject is entitled to request the correction of his/her personal data. Data Subject is entitled to request deletion of his/her personal data or to object against the processing if the person believes that the personal data is processed illegally or is no longer necessary in relation to the purposes for which it was collected and/or processed. The personal data of the Data Subject may not be deleted if personal data processing is necessary for Kote Labs Ltd. to protect vitally essential interests of the Data Subject or another natural person, including life and health; for Kote Labs Ltd. or the third party to raise, implement or protect their legitimate (legal) interests; data processing is necessary in accordance with the laws and regulations binding to Kote Labs Ltd. Data Subject is entitled to request Kote Labs Ltd. to limit the processing of the Data Subject’s personal data if one of the following circumstances exists: Data Subject contests the accuracy of the personal data – for the period while Kote Labs Ltd. can verify the accuracy of the personal data; processing is illegal, and the Data Subject objects against deletion of the personal data and instead requests restriction on use of data; Kote Labs Ltd. no longer needs the data for processing; however, it is necessary to the Data Subject to raise, implement or protect legal claims; Data Subject has objected to the processing while it has not been verified whether the legitimate reasons of Kote Labs Ltd. are more important than the legitimate interests of the Data Subject. Kote Labs Ltd. informs the Data Subject before cancellation of the restriction on processing of the personal data of the Data Subject.

Where processing is based on consent, Data Subject is entitled to withdraw the consent given for the data processing at any time the same way that Data Subject provided it. In that case further data processing on the basis of the previous consent for the particular purpose will no longer be performed. Withdrawal of the consent does not affect data processing performed at the time when the consent was valid. Data processing performed on the grounds of other legal bases (for example, in accordance with the external laws and regulations or contract) cannot be terminated by withdrawing the consent. Data Subject can submit a request concerning exercise of Data Subject rights: in a written form in person by presenting an identification document; by electronic mail, signing the letter by a secure electronic signature; by sending mail to the registered office of Kote Labs Ltd. Data Subject is obligated as much as possible to clarify in the request the date, time, location, additional identifiers and other circumstances that might aid in fulfillment of the request. After receipt of a written request of the Data Subject concerning exercise of their rights, Kote Labs Ltd. shall: verify the person’s identity; evaluate the request and act in the following way: if it can ensure the request, perform it as soon as possible; if additional information is necessary to identify the Data Subject or to perform the request, Kote Labs Ltd. may request additional information from the Data Subject in order to be able to perform the request correctly; if information has been deleted or the person requesting the information is not the Data Subject or the person cannot be identified, Kote Labs Ltd. may reject the request. Data Subject is entitled to submit a complaint to the Latvian Data State Inspectorate if he/she believes that Kote Labs Ltd. has processed their personal data illegally.

3. CONTACT INFORMATION FOR MATTERS RELATED TO PERSONAL DATA PROCESSING

E-mail: [email protected]
Address for correspondence: Kurzemes prospekts 3K, Rīga, LV-1067, Latvia

4. INFORMATION CONCERNING THE PROCESSING OF THE PERSONAL DATA

In order to promote transparent data processing, Kote Labs Ltd. in its activity informs and explains what personal data are processed when conducting the economic activity of Kote Labs Ltd. and how it will be used. The mentioned information is provided in this Privacy Policy. When processing the personal data for purposes that are not specified in this Privacy Policy, as well as to clarify information regarding individual conditions of the data processing, Kote Labs Ltd. may inform the Data Subject individually (for example, in the separate policy or other document, with notifications in the e-mail messages or in the social network platforms. The aspects of data processing may also be specified in the mutual agreement). The information may also be provided by Kote Labs Ltd.’s personnel explaining it orally or requesting to familiarize with the information specified in particular documents.